Definition and Caveats
An
FTE is a hypothetical
Full-Time Equivalent student enrolled in 30 credits or equivalent hours in an undergraduate-level course of study during an academic year (summer, fall, and spring). Because of the higher work load, a graduate FTE is defined as 24 credits in a graduate-level course of study during an academic year.
When calculating FTEs for a fall or spring semester by itself, an undergraduate FTE is defined as 15 credits plus hours and a graduate FTE is defined as 12 credits. (When calculating FTEs for a summer or winter semester by itself, however, an undergraduate FTE is still defined as 30 credits plus hours and a graduate FTE is defined as 24 credits. For a fall or spring semester by itself, FTEs can be "annualized" because 15 credits would be an average load for an undergraduate student, but annualized FTEs cannot be defined for summer and winter semesters by themselves.)
- IR FTE Semester Undergraduate SUM = (IR_CRD_SEM_UGRD_LEVEL + IR_HRS_SEM_UGRD_LEVEL) / 15
- where IR_SEMESTER_ENROLLED_CODE in ('02,'09)
- IR FTE Semester Graduate SUM = IR_CRD_SEM_GRAD_LEVEL / 12
- where IR_SEMESTER_ENROLLED_CODE in ('02,'09)
- IR FTE Semester Total SUM = IR FTE Semester Undergraduate SUM + IR FTE Semester Graduate SUM
Please note that undergraduate and graduate FTEs are calculated separately from
Credits and Hours aggregated from the course-level as defined by course type before being added together. However, the data points
"IR Credits+Hours" and
"IR Semester FTEs" are distributed across student-level categories in the CBIL Enrollment Report. Usually the number of undergraduate-level students taking graduate-level courses (and vice versa) is small and tends to be cancelled out by the number of graduate-level students taking undergraduate-level courses (and vice versa).
FTEs for doctoral students are included in the data point for graduate FTEs, but should be calculated from both course-level and student-level data:.
- Level 1 Doctoral FTE = IR_CRD_SEM_GRAD_LEVEL / 12
- where CF_ACAD_CAREER = 'DOCT' and CF_ACAD_LEVEL_BOT = 'P1'
- Level 2 Doctoral FTE = IR_HEADCOUNT
- where CF_ACAD_CAREER = ' DOCT' and CF_ACAD_LEVEL_BOT = 'P2'
- Level 3 Doctoral FTE = IR_HEADCOUNT * .6954625
- where CF_ACAD_CAREER = ' DOCT' and CF_ACAD_LEVEL_BOT = 'P3'
When Show-Registration files are loaded into the IRDB, FTEs for doctoral students are calculated appropriately during the load process. The CBIL Flash Dataset has columns for "IR Headcount" and "IR Credits+Hours" but not "IR Semester FTEs". In the Preliminary Enrollment Report, FTEs are calculated after flash data have downloaded into an Access database.
In the CBIL Enrollment Report, however, there is a column for "IR Semester FTEs", but it does not yet reflect an appropriate calculation for doctoral students.
As with data points for
Credits and Hours, all data points for FTEs exclude message courses (such as those used for permits-out and CUNYStart participants), senior citizens auditing courses at the senor colleges, and courses with WN grades at the community college. Please remember permit students are included in the
Headcount of the home college and the FTEs of the host college.
Also see Credits and Hours and Headcount