CUNY Academic Commons

This seems like a bit of a thorny issue but I wanted to write it up because it presents an important use case highlighting user confusion with the group library.

A faculty member is using a group to teach on the Commons. She only added two items to her group library: an external link to her one drive which was already set up with PDF readings (1) and the class zoom link (2).

Students have been uploading images, pdfs, word docs, etc to the forum. Now the group library is "too messy" and her original links have been shifted to page two since they were the first items added. From what I can tell, she cannot delete the forum attachments or put the forum attachments in a folder because when she goes to edit the attachments from the library, she is taken to the forum post - not the typical edit library item page because the items were not added via library.

The faculty member was confused by the auto-add of forum attachments to the library (since she did not want this) and was dismayed that she could not organize, delete, or hide the attachments to clean up the library.

A few questions:

- Can forum attachments be deleted from a group library? (maybe I am missing something here.) Is the only way to delete attachments from the library to delete the original forum post? We may want to consider having a way to hide, delete, or add forum attachments to a folder so that they do not clog up the library.

- The drop down allows a user to view forum attachments but not a way to hide these attachments from view. Could we consider a way to hide forum attachments in the library or auto-create a forum attachments folder that makes attachments only visible when this folder is opened?

I realize this might be partially mitigated by the release next week so might be best to table this info for now but I wanted to be sure to write it up. And perhaps a possible next step might be to auto-add a forum attachment folder and/or a way to show/hide forum attachments.